An agent who has a to-do list in real estate is headed in the right direction. What sets a top producer apart from an ok agent is a well-defined routine. Owning a real estate company requires you to make the changes on your own, in contrast to a corporate employment where a manager is constantly monitoring your work to ensure everything is done correctly. Comfortable duties are simple to finish, but that isn't what advances your company. This is where the hard work of your well-crafted daily program is required.
With social media and other pervasive technology, being a real estate agent might seem like a 24/7 job. Your timetable will act as a life preserver, preventing you from getting overburdened with work and enabling you to devote more time to your hobbies and family.
Let's begin by going over some top tips for creating your personal schedule:
Put Productivity First
Many responsibilities can pull at your schedule in the unusual life of a real estate agent. It's too late to finish any of the high-value chores you had planned by the time you realize it.
Consider when times of day you are most alert and productive, and then set up your time blocks accordingly. Plan your days to take into account unforeseen circumstances while giving top priority to your most crucial responsibilities. Keep in mind that no two realtors have the same daily schedule.
Complete The Most Vital Tasks First
Prioritizing high-priority activities before succumbing to the afternoon slump includes arranging content, arranging to meet with former clients, generating leads, and holding open houses.
Maintain Your Objectives
Consider your motivation for entering the real estate market. Was it to allow for greater schedule flexibility? Make a lot of money? Become a multi-office real estate tycoon? Make sure that the small steps that are leading you in the correct path are part of your everyday routine. For instance, you should allow extra time for networking if your objective is to dominate the national real estate market.
Maintain Your Vigor
Keep an eye out for energy leaks because your energy is valuable! Avoid being around people who don't appreciate your commitment to setting aside particular hours for work and time blocking. These folks frequently don't get how important structure is to your job, which makes it harder for you to stay focused. Regretfully, friends and family members commit these crimes most frequently. Make it plain that scheduling is necessary to achieving your professional objectives and that discipline is crucial.
It Does Not Exist If It Is Not Scheduled
The best method to ensure that you stay on target and have a realistic estimate of how long each job will take is to use time blocking. While multitasking may seem like a lot of labor, it really reduces productivity and quality. Research from the University of Southern California revealed that people who multitask really lose time as they mentally switch between tasks.
With the use of time blocks, you may plan out each hour of the day's activities, including where you should be, what to accomplish, why to do it, and how to finish your tasks.
Rather than being caught off guard, you can simply rearrange your time blocks in the event of an unforeseen circumstance.
Keep in mind that unaccounted time is what is meant to be seen as "free time." To ensure that you are maintaining a healthy balance between work and play and performing at your best, even downtime and leisure should be planned.
Your Sample Daily Schedule
It's up to you how you like to track and put up your schedule. While some agents find solace in the alerts and accessibility of a Google or Apple calendar, others prefer an agenda on paper. The most crucial thing is to set aside some time every day to go over your calendar and mark off the tasks as you complete your productive day.
Morning Schedule
No two people's morning routines will be the same. While some agents prefer to work out quickly in the morning, others prefer to spend time getting their family ready for the day. The most crucial thing is to get up early in order to have some peace and quiet before beginning demanding duties. Your mind should be clear and composed as you begin your day so that it is ready to handle the craziness that lies ahead.
Regretfully, the majority of agents don't incorporate morning rituals into their daily plans. However, one of your greatest advantages over "hustle culture" agents in business is the ability to maintain your general health, nourish your body, and quiet your mind first thing in the morning.
8:00 AM – 9:00 AM: Review And Prepare
We advise most agents to begin their day by tying up loose ends, including checking their CRM to see if any texts, emails, or phone calls were missed, and then go over their previous day's activities to make plans for the next. It's a straightforward idea: the first ten to twenty minutes of the morning are fantastic for working on important activities that will make you more focused, productive, happy, and content throughout the day.
This is a fantastic time to check up with your assistant if you have one and go over your calendar, goals, and results from the previous days.
Next, to stay abreast of market developments, go over the hot sheets and the most recent statistics on the real estate market.
9:00 AM – 10:30 AM: Scheduling Of Appointments
Once you've covered all the bases, get right to finishing the hardest or least enjoyable chores of the day. This involves prospecting and appointment setting for a lot of agents.
One aspect of a good real estate agent's schedule that cannot be neglected or compromised is prospecting. Although they are unpleasant, these non-negotiable activities actually contribute to the structure and concreteness of your real estate program. You cannot afford to ignore the need to ensure that you are constantly receiving new, quality leads.
Your business will grow thanks to the real estate leads you take the time to produce today. Make sure you include the acquisition of fresh leads in your daily agenda to ensure that it gets done.
For new real estate agents, lead creation is particularly crucial because they are probably more concerned with acquiring new clients than with maintaining existing ones.
We advise conducting your prospecting early in the day, when most people are awake and inclined to check their emails or pick up their phones. Furthermore, real estate agents have few morning interruptions because the majority of their clients work full-time jobs, which allows them to concentrate entirely on lead generation.
Avoid the temptation to space out your client and prospecting calls throughout the day. Aim to schedule them consecutively. This will save you the mental strain of juggling many duties, such as drafting a PPC campaign, returning calls, sending out an email newsletter, and updating your social media accounts.
You can prospect via texts or emails if you don't want to knock on doors or make phone calls. Additionally, you can concentrate on internet marketing through blog writing, social networking, and online advertising while stepping up your inbound marketing.
11:00 AM–12:00 PM: Lunch And Break
Time for a nap! It's not always the case that a successful real estate agent works nonstop. As we've already discussed, lifespan and productivity depend on striking a balance between work and rest. Spend some time moving, have a nutritious meal, and temporarily divert your attention from something unrelated to real estate.
Advance Your Real Estate Business From 12:00 To 4:00 P..M.
At this point, the schedules of real estate agents tend to diverge the most. You can opt to spend your afternoons attending networking events, making listing presentations, attending listing appointments, showing properties, supervising photoshoots and staging, and more, depending on where you are in your real estate transactions. Little things like calling the photographer or looking at real estate hot sheets.
If you have any free time during these hours, we advise using it to improve your scripts and continue your study.
Learn For Yourself
The majority of real estate brokers let their schooling lapse as their business grows. But the edge they're searching for might be found in furthering your real estate education and expanding your real estate expertise.
Learning can be as easy as skimming social media to stay up to date on industry developments or reviewing new market listings or real estate periodicals. As an alternative, you can go the official route and enroll in a real estate course that will raise your value in the real estate industry. Examples of these courses include obtaining a certificate in a certain real estate specialization or obtaining a license as a mortgage broker.
This portion of your real estate agent calendar should include anything that improves your abilities and refreshes your understanding of the business.
Practice Speaking With Clients
Scripts are a valuable tool that real estate salespeople frequently overlook in their daily encounters. Many of your clients may put you in similar circumstances, so being prepared with the right answers will give you the appearance of professionalism and expertise.
You won't have to worry about making mistakes in your listing presentation, for instance, if you practice it frequently. Throughout your presentation, you'll be able to detect the fears and reactions of the seller if you have a confident and practiced script.
When was the last time you practiced responding to objections? Your scripts for FSBO? What were your cold calling scripts for expiring listings?
Try using your phone to record your own reading of your script. Then, review or hear it to identify any areas that need improvement. This assessment will assist you in locating and fixing any delivery errors.
4:00–5:00 P.M.
Reviewing your entire day to determine what you did well, what you could have done better, and whether you are ready for whatever may arise tomorrow is one of the most crucial things you can do in your real estate calendar.
Make sure you've wrapped up everything to avoid creating a stressful situation for the following day before signing out. It might be necessary for you to get in touch with other agents, conduct some more prospecting, get your assistant to confirm tomorrow's itinerary, etc. Make sure to allot enough time in your daily routine for these tasks to guarantee completion!
5:00 PM – 7:00 PM: Dinner + Family Time At Home
Best wishes! Now that the hectic day is over, you can finally spend some "personal time." Now is the perfect time to live in the now and spend quality time with your loved ones over a delicious meal, helping the kids get ready for bed, or engaging in your favorite pastime. It's easy to give in to the temptation of finishing quick administrative duties when your career is right there on your phone or laptop. Should you have effectively concluded your day, those assignments will be prepared and waiting for you the following day.
Put your to-do list aside at your desk and focus on anything else. The balance between work and life is too vital to ignore.
In Conclusion...
Treat yourself gently when you first start if you're not used to following a schedule. Start simply by setting up specific times during the day for important chores. As you get more insight into your peak energy periods and the times needed for difficult tasks, you may modify these time blocks. Next, verify that these modifications are effective and gradually add or delete more steps.
You can find a comfortable rhythm for your day and create a balance with the help of the preceding recommendations. If you carefully prepare and adhere to your timetable, your real estate firm will soon become a well-oiled machine!